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botlab:policies:stuff_storage_stickers [2019/05/23 01:27]
felix.h updates from members meeting
botlab:policies:stuff_storage_stickers [2021/07/11 16:16]
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 +//This is working draft, to be proposed at the next general meeting. For the current version, see [[botlab:tmp-policies:stuff_storage_stickers|here]] //
 ====== Stuff, Storage, and Stickers Guide ====== ====== Stuff, Storage, and Stickers Guide ======
-Storage is at a premium at Hackspace. Our storage and stickering system ensures that space is used fairly, and that everyone understands what is what (so your treasured project parts aren’t mistaken for junk).+The storage at Hackspace is divided into three categories: **1 - Personal Projects****2 - Tools and Equipment**, and **3 - Donated Hackables**.
-Storage in Hackspace is divided into three categories: **1 - Personal Projects**, **2 - Tools and Equipment**, and **3 - Donated Hackables**. +===== 1. Project Storage =====
-===== 1 - Personal Projects =====+
 +Most of the space at Hackspace is strictly communal, and should not be used for storing your stuff. The Project Storage Area in The Main Room is provided for the storage of stuff relating to your current projects.
 +**Ad-hoc storage elsewhere makes Hackspace harder to use, less accessible, and more dangerous.**
-Most of the space at Hackspace is strictly communaland should not be used for your personal stuff. However we do have a few areas where you can store stuff related to current projects. Your options are: +In the Project Storage Areathere are a few storage options:
-  * A Project Box: You can keep small stuff in a project box, which must be kept on the Project Box Racking. Place a ‘personal’ sticker on the outside of the box to protect its contents. You are not usually allowed more than two project boxes at a time. +
-  * Workshop Materials: You can keep larger materials such as pieces of timber and plywood in the left-hand-side of the Materials Rack in G10. Place a ‘personal’ sticker clearly on each item to protect it. +
-  * Other Larger Items: These may be allowed, but only for short periods (typically under a month). Before bringing a larger personal item in, you must consult the Google Group. Large items should be stored in a sensible location that is not in the way of other members or could cause a hazard. There is a small space beside the Project Box Racking for this purpose. Do not store heavy items anywhere that other members could not move them safely. Place a ‘Short Stay’ sticker on the item to protect it. +
-  * Chemical Cupboard: You can store anything that may cause an unpleasant or hazardous spill in the Chemical Cupboard in G11. Place a ‘personal’ sticker on each item to protect it, unless you are donating it to the Hackspace.+
-**Never leave your personal stuff out on the workbenches between visits.** Stuff left on the benches can be considered fair game for hacking or disposalHackspace accepts no responsibility for loss of or damage to your stuff. +|**Where**|**What**|**Sticker to use**| 
-==== Personal Item Stickers ====+|Project Boxes|For smaller parts and materials|"Do Not Hack"
 +|Sheet Material Rack|For plywood, acrylic, etc. Designed to take up to about A0 (laser bed size) or 1/3 sheet of ply |"Do Not Hack"
 +|Long Material Area|For timber, metalstock, etc. We intend to build a rack here in the futureWatch for the lights when manoeuvring long materials!|"Do Not Hack"
 +|Short Stay Rack|For larger projects or assemblies that don't fit in a project box, and need to hang around for a few days until you can come finish them.|"Short Stay"|
-Personal Item Stickers should be used to protect project boxes, chemicals containers, and materials in left-hand side of the Material Rack in G10. They use a seasonal four-colour system, where at any given time of year, three of the colours offer protection, and one does not. This means applying the current season’s sticker offers your stuff up to three seasons of protection.+==== Stickers ====
-When applying a sticker: +Stickers for your project materials can be found in the Sticker Holster, in the Project Storage Area.
-  * Use the correct colour sticker for this season (details available next to the sticker tray). +
-  * Fill in your name, contact information, and the current year on the stickerThe sticker is invalid without these details, and your stuff could be hacked or disposed of. +
-  * Store your stickered item correctly (Project Box Rack, Chemical Cupboard or left-hand Materials Rack)+
-Items are considered “abandoned” when their sticker’s colour becomes unprotected. Abandoned items are liable to be disposed ofalthough we will attempt to contact you first. You can store stuff for longer by keeping the sticker up-to-date. This shows you haven’t abandoned the item.+**Do Not Hack Stickers** - These should be used to protect project boxessheet materials, and long materials, when stored in the correct placeThey offer no protection on other items stored elsewhere!
-Anything else you store in Hackspace should be labeled with a ‘Short Stay’ sticker, showing the owner and the date they are due to leave.+They are printed with a date between 6 and 9 months in the future on them. Once the date on the sticker has expired, the item becomes fair game for hacking or disposal. You can extend the protection by updating the sticker with a new one.
-Hackspace accepts no responsibility for loss of or damage to personal items stored at the Hackspace. +Write your name on the sticker it offers no protection otherwise.
-===== 2 Donated Hackables =====+
 +**Short-Stay Stickers** - These should be used to protect stuff on the short-stay rack for a maximum of around a week. 
-Donated Hackables are things for anyone to use as they see fit in their projects. To make it clear what is up for hacking, hackable stuff is stored: +Anything that has been hanging around on a 'short stay' for conspicuously long is fair game for hacking or disposal.
-  * On the Hack-Me Wall in G11. +
-  * In the Hack-Me Corner in G10 (comprising pick-and-mix trays, tube array, and right-hand materials rack). +
-  * In the tiny drawers around the Electronics Benches. +
-==== Donating Hackables ====+
-Our stock of assorted useful stuff is one of the things that makes hackspace special, so we encourage you to donate things like: +Write your name and the date you left the item on the sticker - it offers no protection otherwise.
-  * Any surplus common parts, hardware, components, and materials. +
-  * Stuff which can be easily stripped for valuable or interesting parts.+
-Do not donate: +==== Donating Materials ====
-  * Junk, household rubbish, scrap, etc. +
-  * Stuff with no valuable easily-strippable parts, like old TVs, VCRs, and broken laptops. +
-  * Stuff we already have lots of.+
-When you donate something hackable, you should store it in one of the Hack-Me areas listed above. These areas are partly organised into labeled boxes and bins, so try and put your donation in the right place, if that place exists.+Please don't use the Project Storage Area to 'donate' materials you don't want any moreSee "Stuff for Hacking" below!
-If there is no space for your donated item, either refrain from donating it, or try and make space by clearing up the hackables areas. For larger hackables, post on the Google Group to discuss an appropriate location and time limit for storage.+==== Other Storage ====
-Remember that hackables are for all members to use however they see fit. If you would be upset to see your donation hacked in an unexpected waydon’t donate it.+If you have a short-stay item that absolutely wont fit on the rack, and you have no choice but to leave it briefly somewhere else in the space, please ensure that you: 
 +  * Notify the google group in advance, with the details of what, where, and how long. 
 +  * Do not leave it on a bench - Put it somewhere where it will cause the minimum of inconvenience to others. 
 +  * NEVER leave it in the workshop - The machines in here are simply too dangerous to share an environment with ah-hoc storage. 
 +  * Ensure it does not create a hazard (eg: by blocking a fire escape). 
 +  * Remove it as soon as possible. 
 +  * Place a 'Short Stay' sticker on itgiving the date it was left there, so others know that it's not just random junk.
-===== 3 - Tools and Equipment =====+==== Fair Use of Storage ====
-Hackspace is full of tools and equipment for the use of its members. If something isn’t stored or labeled as either somebody’s personal project item or as hackable item, it’s probably piece of equipment you can use. We also have some areas of hackspace that are specifically for storing tools and equipment. These are: +**Storage Space is at premium in Hackspace**, so please be thoughtful in what you store, and for how long
-  * On the Tools and Equipment Wall in G11. +
-  In the Tool Cupboards under the bench in G10. +
-  * In the drawers and on the shelves of the Electronics Area. +
-  * Anywhere else, bearing a “DO NOT HACK – NO TIME LIMIT” sticker. +
-==== Donating Tools and Equipment ====+
-If you bring a tool into the Hackspaceit is considered a donation to Hackspace and you should expect other members to use it too+If the directors feel you are taking up more than your fair share of our limited storage spacewe may ask you to remove some stuff, or remove it for you
-Before donating a tool: +Everything left at Hackspace is done so entirely at your own risk.
-  * Consider if it will actually benefit Hackspace. We don’t want tools that are dangerous, worn-out, low-quality, unrelated to typical Hackspace activities, or that we already have lots of. +
-  * Check there is space for it. For small tools this may just mean checking there is room in the appropriate location in the list above. For larger items (such as pieces of workshop machinery) contact the committee first to discuss an appropriate location.+
-As well as storing the item correctly, is highly advised that you put a “DO NOT HACK” sticker on it, to ensure it is not mistakenly hacked.+===== 2Stuff for Hacking =====
-You can also put a “Long-Term Loan” sticker on itwhich clarifies that although you are leaving it at the space, you wish to retain a claim on it, and may remove it in the future.+Donated Stuff for Hacking is our evolving collection of stuff that anyone can use in their projectshowever they see fit.
-Despite best intentions, Hackspace can’t guarantee that donated or loaned items won’t get lost, broken, hacked, or mistaken for junk and disposed of. If you would be upset if it got broken or thrown away, do not donate it. Hackspace accepts no responsibility for loss of or damage to donated or loaned items. +This stuff is mostly stored in the following places:
-==== Borrowing Tools and Equipment ====+
-There may be times when you want to take a tool out of Hackspace temporarily to solve a problem you have at home. In generalthis is okay, as long as you: +  * On the hack-rackson your left as you enter Room 1. 
-  * Post to the Google Group at least 48 hours before you want to borrow the equipmentincluding details of what you want to borrow and for how long+  * On the materials hack-rackimmediately on your right as you enter Room 1 (behind the door)
-  * Do not borrow the tool if there are any objections from other members+  * In the following places in the Electronics Area: 
-  Make sure that you return the tool in good working order in the time frame you promised.+      * The component drawers
 +      In boxes under the benches 
 +      * On the cable reel rack.
-===== Consumables =====+==== Donating Stuff for Hacking ====
-Consumables are hackable items that Hackspace deems so useful and generic that we attempt to keep them in stock.+Our stock of assorted useful stuff is one of the things that makes Hackspace special, so we encourage everyone to donate surplus stuff for others to hack.
-Consumables are kept for the reasonable light use by all membersIf you are using a large proportion of our stock of any item, then this is not reasonable light use, and you should buy it yourself rather than deplete the Hackspace supply.+Please remember when donating - this is an opportunity to support other members’ projects by giving them cool and useful stuffIt is not an opportunity to get rid of your rubbish!
-If you find that a consumable item is running low or has run outHackspace will refund you if you restock it. If you are unable to replace the item in questionput a message on the Google Group so someone else can replace it.+Thuswe encourage donations of: 
 +  * Common partshardware, components, and materials. 
 +  * Stuff which can be easily stripped for valuable parts. 
 +  * Weird or interesting stuff.
 +We don't want:
 +  * Junk, household rubbish, scrap, etc.
 +  * Stuff with no valuable easily-strippable parts, like old TVs, VCRs, and broken laptops.
 +  * Stuff we already have lots of.
-===== Purchase Proposals =====+When you donate something hackable, you should store it in one of the areas listed above. These areas are partly organised into labelled boxes, drawers, and bins, so try and put your donation in the right place, if that place exists.
-If you think of equipment or infrastructure that the Hackspace might needyou can make a purchase proposalIf your proposal is successful, you can make the purchase and submit receipts to the treasurer for reimbursementYou can find out how to make purchase proposals on our wiki. +If there is no room for your donation, or it doesn't fit on the shelvesplease take it away againYou can offer it to other members via the group instead**Never leave donations anywhere else in the space, especially the workshop**
-===== Bicycles (and Other Personal Transport) =====+
-Lots of people cycle to hackspace, so please be considerate with your bicycle: +===== 3. Tools and Equipment =====
-  * The area in front of the windows beside the external door in G11 is especially for storing bikes, so please leave your bike here (and nothing else). +
-  * Do not leave your bike in the corridor, main entrance hall, or any other part of the building. +
-  * Do not use the Hackspace for long term storage of your bike. Our bike area is for members who are cycling in, not for storing your spare bikes. If you want to temporarily keep a bike at the space as part of a project, contact the membership for short-term permission and label it, as with any other large personal object . +
-===== Hackspace Infrastructure =====+
-Hackspace infrastructure consists of our furniture, fittings, shelving, electrical installations, large tools, machinery, and computersDo not hack our infrastructure! Any changes to the infrastructure (such as moving the furniture or altering mains wiring) requires formal proposal.+Hackspace is full of tools and equipment for the use of its membersIf something isn’t stored or labeled as either somebody’s personal project item or as hackable item, it’s probably piece of equipment you can use
-On no account should any part of BV Studios fixtures be altered without express permission from the building manager.  +===== Hackspace Infrastructure =====
-===== Disposal of Rubbish ===== +
- +
-When disposing of rubbish, we provide bins for landfill, recycling, sharps, and dead batteries. +
- +
-When the landfill or recycling bins become full, take them to the bin room in the BV Studios foyer and empty them into the appropriate dumpster. +
- +
-For information about what can and cannot be recycled at Hackspace, see the BV Studios Guide, and please note that none of our bins take wood. You must take this home with you. +
-===== Disposal of Significant Items ===== +
- +
-The Disposal Rack in G11 is provided as a staging ground for significant items on their way out of hackspace. These include: +
-Unwanted or surplus Donated Hackables. +
-Stuff owned by Hackspace, such as broken tools which are unlikely to be repaired. +
-Personal items with expired stickers (provided you've attempted to contact the owner). +
-Significant items that aren't identifiable as belonging to anyone, and aren't useful. +
- +
-If you identify something that you're sure fits one of these categories, you can put it on the disposal rack.+
-If you see something on the Disposal Rack that shouldn't be theretake it off and store or sticker it correctly.+Hackspace infrastructure consists of our furniture, fittings, shelving, electrical installations, networking equipment, large tools, machinery, and computers. **Do not hack our infrastructure!** Any changes to the infrastructure (such as moving the furniture or altering mains wiring) requires a formal proposal.
-Items remain on the Disposal Rack until someone takes them to the tip. You can help Hackspace out by taking stuff to the tip.+On no account should any part of the building's fixtures be altered without express permission the Directors and the Landlord.
  • botlab/policies/stuff_storage_stickers
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