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botlab:openmeeting_20150325 [2015/03/29 16:03]
dwyatt
botlab:openmeeting_20150325 [2019/05/04 00:09] (current)
felix.h ↷ Links adapted because of a move operation
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   - Apologies: Erica B, Mark P   - Apologies: Erica B, Mark P
   - Points from last meeting:   - Points from last meeting:
-    * Fire cover: landlord is happy for us to provide our own additional fire safety precautions above the building's fire alarm system, but we must take responsibility for it and arrange for our own training in how to use it. JW has obtained quote for £200 for 2 CO2 & 2 foam extinguishers, £42/yr for 4 years for maintenance from [http://stafffiretraining.co.uk/ 1st Attendance Ltd.] DW: how should we decide about expediture to meet H&S/statutory requirements? MV: discuss/vote as committee outside this meeting. RC/MH: Get in touch with local fire brigade for advice? JW: actually fire brigade tend not to support individual fire-fighting. Voted to defer this to committee meeting - close to unanimous. +    * Fire cover: landlord is happy for us to provide our own additional fire safety precautions above the building's fire alarm system, but we must take responsibility for it and arrange for our own training in how to use it. JW has obtained quote for £200 for 2 CO2 & 2 foam extinguishers, £42/yr for 4 years for maintenance from [[http://stafffiretraining.co.uk/|1st Attendance Ltd.]] DW: how should we decide about expediture to meet H&S/statutory requirements? MV: discuss/vote as committee outside this meeting. RC/MH: Get in touch with local fire brigade for advice? JW: actually fire brigade tend not to support individual fire-fighting. Voted to defer this to committee meeting - close to unanimous. 
-    * New mains sockets in G10: landlord happy for us to do this in a similar fashion to the ones in G11, i.e. we should plan what we need and & get a quote from [bv_studios_approved_contractors|an approved contractor] - TS is working on producing a design for this+    * New mains sockets in G10: landlord happy for us to do this in a similar fashion to the ones in G11, i.e. we should plan what we need and & get a quote from [[bv_studios_approved_contractors|an approved contractor]] - TS is working on producing a design for this
     * Wired broadband: not allowed at the moment     * Wired broadband: not allowed at the moment
-    * [http://bristol.hackspace.org.uk/events/ Monthly workshop series]: going well, 3rd one upcoming & is sold out+    * [[http://bristol.hackspace.org.uk/events/|Monthly workshop series]]: going well, 3rd one upcoming & is sold out
     * Buying nuts & bolts: MV hasn't done yet, will do so soon     * Buying nuts & bolts: MV hasn't done yet, will do so soon
   - Laser cutter:   - Laser cutter:
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     * NM: if the space agreed we should get a smaller cutter and could fund it, he is prepared (within reason) to top up funding to upgrade to A0 size     * NM: if the space agreed we should get a smaller cutter and could fund it, he is prepared (within reason) to top up funding to upgrade to A0 size
     * Discussion on size of laser cutter - having a larger size is beneficial, can we get one with feed-through so we can cut large panels in small sections?     * Discussion on size of laser cutter - having a larger size is beneficial, can we get one with feed-through so we can cut large panels in small sections?
-    * MV: proposed process for large item purchase: (**Action:** will write up and circulate. UPDATE: [:large_proposal_process draft available])+    * MV: proposed process for large item purchase: (**Action:** will write up and circulate. UPDATE: [[botlab:hsproposals:large_proposal_process|draft available]])
       * Interested parties put together a proposal       * Interested parties put together a proposal
       * They pitch it to committee       * They pitch it to committee
       * If committee agree that it's financially viable, then it's put to the membership to raise pledges for the money - with a time limit       * If committee agree that it's financially viable, then it's put to the membership to raise pledges for the money - with a time limit
     * MT: develop analogy with Kickstarter further - have stretch goals in the proposal so proposal can adapt to money available - e.g. upgrading to larger size laser cutter     * MT: develop analogy with Kickstarter further - have stretch goals in the proposal so proposal can adapt to money available - e.g. upgrading to larger size laser cutter
-    * NM: he elicited feedback from forum on which sort of laser cutter to get, consensus was HPC or JustAddSharks, or DIY Lasersaur - MT: TOG have just made [http://www.tog.ie/2015/03/tog-laser-is-alive/ a blog post about 7 months after finishing their lasersaur build]+    * NM: he elicited feedback from forum on which sort of laser cutter to get, consensus was HPC or JustAddSharks, or DIY Lasersaur - MT: TOG have just made [[http://www.tog.ie/2015/03/tog-laser-is-alive/|a blog post about 7 months after finishing their lasersaur build]]
     * DH: could get feedback from London on A0 JustAddSharks cutter, ST has contacts in other hackspaces e.g. Cambs to get further feedback on different models     * DH: could get feedback from London on A0 JustAddSharks cutter, ST has contacts in other hackspaces e.g. Cambs to get further feedback on different models
     * KB: informal vote on how much to keep in reserve - reduce reserve to 6months rent? ~5people vote to reduce to 6months, ~3people (including treasurer - DW) vote *not* to - DW: 12 months rent is perhaps excessive reserve, but would prefer >6 months rent e.g. 6 months + £2000     * KB: informal vote on how much to keep in reserve - reduce reserve to 6months rent? ~5people vote to reduce to 6months, ~3people (including treasurer - DW) vote *not* to - DW: 12 months rent is perhaps excessive reserve, but would prefer >6 months rent e.g. 6 months + £2000
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     * JT: Can we count assets as part of the reserves, in the sense that we could liquidate them to raise money? can't do this unless we have appropriate insurance, otherwise if the space burns down then we don't have any assets! And at the moment we don't have contents insurance.     * JT: Can we count assets as part of the reserves, in the sense that we could liquidate them to raise money? can't do this unless we have appropriate insurance, otherwise if the space burns down then we don't have any assets! And at the moment we don't have contents insurance.
     * MT: Note that fundraising for such a purchase would be a good opportunity for a recruitment drive opportunity     * MT: Note that fundraising for such a purchase would be a good opportunity for a recruitment drive opportunity
- +    * Summary of actions for committee around lasercutter purchase 
-Actions?: +       Define purchasing policy 
-  define purchasing policy +       Define reserves to keep in bank account 
-  - reserves to keep in bank account+       - Define process for agreeing large purchases
  
    
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