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botlab:openmeeting_20150325 [2015/03/29 15:41]
dwyatt [Points discussed]
botlab:openmeeting_20150325 [2015/03/29 16:08]
dwyatt [Points discussed]
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   - Apologies: Erica B, Mark P   - Apologies: Erica B, Mark P
   - Points from last meeting:   - Points from last meeting:
-    * Fire cover: landlord is happy for us to provide our own additional fire safety precautions above the building's fire alarm system, but we must take responsibility for it and arrange for our own training in how to use it. JW has obtained quote for £200 for 2 CO2 & 2 foam extinguishers, £42/yr for 4 years for maintenance from [http://stafffiretraining.co.uk/ 1st Attendance Ltd.] DW: how should we decide about expediture to meet H&S/statutory requirements? MV: discuss/vote as committee outside this meeting. RC/MH: Get in touch with local fire brigade for advice? JW: actually fire brigade tend not to support individual fire-fighting. Voted to defer this to committee meeting - close to unanimous. +    * Fire cover: landlord is happy for us to provide our own additional fire safety precautions above the building's fire alarm system, but we must take responsibility for it and arrange for our own training in how to use it. JW has obtained quote for £200 for 2 CO2 & 2 foam extinguishers, £42/yr for 4 years for maintenance from [[http://stafffiretraining.co.uk/|1st Attendance Ltd.]] DW: how should we decide about expediture to meet H&S/statutory requirements? MV: discuss/vote as committee outside this meeting. RC/MH: Get in touch with local fire brigade for advice? JW: actually fire brigade tend not to support individual fire-fighting. Voted to defer this to committee meeting - close to unanimous. 
-    * New mains sockets in G10: landlord happy for us to do this in a similar fashion to the ones in G11, i.e. we should plan what we need and & get a quote from [bv_studios_approved_contractors|an approved contractor] - TS is working on producing a design for this+    * New mains sockets in G10: landlord happy for us to do this in a similar fashion to the ones in G11, i.e. we should plan what we need and & get a quote from [[bv_studios_approved_contractors|an approved contractor]] - TS is working on producing a design for this
     * Wired broadband: not allowed at the moment     * Wired broadband: not allowed at the moment
-    * [http://bristol.hackspace.org.uk/events/ Monthly workshop series]: going well, 3rd one upcoming & is sold out+    * [[http://bristol.hackspace.org.uk/events/|Monthly workshop series]]: going well, 3rd one upcoming & is sold out
     * Buying nuts & bolts: MV hasn't done yet, will do so soon     * Buying nuts & bolts: MV hasn't done yet, will do so soon
   - Laser cutter:   - Laser cutter:
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     * NM: if the space agreed we should get a smaller cutter and could fund it, he is prepared (within reason) to top up funding to upgrade to A0 size     * NM: if the space agreed we should get a smaller cutter and could fund it, he is prepared (within reason) to top up funding to upgrade to A0 size
     * Discussion on size of laser cutter - having a larger size is beneficial, can we get one with feed-through so we can cut large panels in small sections?     * Discussion on size of laser cutter - having a larger size is beneficial, can we get one with feed-through so we can cut large panels in small sections?
-    * MV: proposed process for large item purchase:+    * MV: proposed process for large item purchase: (**Action:** will write up and circulate. UPDATE: [[:large_proposal_process|draft available]])
       * Interested parties put together a proposal       * Interested parties put together a proposal
       * They pitch it to committee       * They pitch it to committee
       * If committee agree that it's financially viable, then it's put to the membership to raise pledges for the money - with a time limit       * If committee agree that it's financially viable, then it's put to the membership to raise pledges for the money - with a time limit
     * MT: develop analogy with Kickstarter further - have stretch goals in the proposal so proposal can adapt to money available - e.g. upgrading to larger size laser cutter     * MT: develop analogy with Kickstarter further - have stretch goals in the proposal so proposal can adapt to money available - e.g. upgrading to larger size laser cutter
-    * NM: he elicited feedback from forum on which sort of laser cutter to get, consensus was HPC or JustAddSharks, or DIY Lasersaur - MT: TUG have just made a post on 7months after finishing their lasersaur build +    * NM: he elicited feedback from forum on which sort of laser cutter to get, consensus was HPC or JustAddSharks, or DIY Lasersaur - MT: TOG have just made [[http://www.tog.ie/2015/03/tog-laser-is-alive/|blog post about 7 months after finishing their lasersaur build]] 
-    * DH: could get feedback from London on A0 JAS cutter, ST has contacts in other hackspaces e.g. Cambs to get +    * DH: could get feedback from London on A0 JustAddSharks cutter, ST has contacts in other hackspaces e.g. Cambs to get further feedback on different models 
-    * KB: informal vote on how much to keep - reduce reserve to 6months rent? ~5people vote to reduce to 6months, ~3people (including treasurer - DW) vote *not* to - treasurer suggests 6months rent + an amount +    * KB: informal vote on how much to keep in reserve - reduce reserve to 6months rent? ~5people vote to reduce to 6months, ~3people (including treasurer - DW) vote *not* to - DW: 12 months rent is perhaps excessive reserve, but would prefer >6 months rent e.g. 6 months £2000 
-    * ? How much would Lauren sell us that laser for? NM: Lauren mumbled £10k +    * ?How much would Lauren sell us that laser for? NM: Lauren mumbled £10k 
-    * NM not prepared to put in work to generate proposal for less than A0 +    * NM: is not interested in preparing a proposal if we end up with less than an A0 cutter 
-    * How much for a single-item limit for this kickstarter process? say £300? +    * How much should be the limit for what can be bought through the 5+3 supporters process, and the threshold for the more formal process? say £300? 
-    * MT: [[http://bristol.hackspace.org.uk/wiki/doku.php?id=disaster_preparedness|Disaster recovery plan]] for HS? Draft now on the wiki for comment. +    * MT: Do we need a [[http://bristol.hackspace.org.uk/wiki/doku.php?id=disaster_preparedness|disaster recovery plan]] for the space, partly to try to analyse how much reserve it is appropriate to keepUPDATE: Draft now on the wiki for comment. 
-    * JT: Using assets as part of reserves? can't do this unless we have insurance +    * JT: Can we count assets as part of the reserves, in the sense that we could liquidate them to raise money? can't do this unless we have appropriate insurance, otherwise if the space burns down then we don't have any assets! And at the moment we don't have contents insurance. 
-    * MT: Note that fundraising for such a purchase would be a good recruitment drive opportunity - do we do  +    * MT: Note that fundraising for such a purchase would be a good opportunity for a recruitment drive opportunity 
-    * TG: need to have  +    * Summary of actions for committee around lasercutter purchase 
- +       Define purchasing policy 
-Actions?: +       Define reserves to keep in bank account 
-  define purchasing policy +       - Define process for agreeing large purchases
-  - reserves to keep in bank account+
  
    
  • botlab/openmeeting_20150325
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