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botlab:meeting_20210000 [2021/09/04 21:56]
alexrowe
botlab:meeting_20210000 [2021/09/18 10:43] (current)
alexrowe minutes added
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 ===== Present ===== ===== Present =====
-  *+  * Alex 
 +  * Felix 
 +  * Nick
  
 ===== Incidents ===== ===== Incidents =====
Line 37: Line 39:
  
 ===== Minutes ===== ===== Minutes =====
-  * +  * Complaints - [details redacted for privacy] 
 +    * Complaints against multiple people r.e. forum use 
 +    * Complaints upheld - breaking rule "be excellent to each other" 
 +    * Discussion lead to agreement on the following responses: 
 +      * Members who have already received a warning email will have their posts set to moderated for between 1 week and 1 month, depending on the quantity and severity of their transgression 
 +      * Members not already warned will receive a warning email 
 +  * Proposals 
 +    * Sharpener 
 +      * Passed 
 +    * Air line 
 +      * Passed 
 +  * Fire Extinguishers 
 +    * Out of date, Felix to buy them  
 +    * no proposal necessary as they are required safety equipment 
 +  * 3d printer fire safety query 
 +    * On review of technical docs: 
 +      * All relevant parts are CE marked  
 +      * Thermal runaway protection is included 
 +  * Metal Lathe: 
 +    * Members who wish to use the lathe whilst there is no induction in place must be able to justify their competence in writing to the directors 
 +      * e.g. "I am a machinist, using lathes professionally" "I was trained at university and have made….." 
 +    * Alex to create framework around this, to be announced at AGM 
 +    * Pathway 
 +      * Let experienced members use the lathe - encouraging them to create a "minimum viable induction" 
 +        * Minimum induction must be safety, considerate use, how to make the most basic cut 
 +        * This can be offered to general membership 
 +      * Full "training" induction doesn't need to exist - 3D printer and CNC mill both require prior knowledge. Focus is safety and considerate use  
 +  * Agreed to raise board size to 7 directors, with named positions: 
 +    * Treasurer 
 +    * Membership  
 +    * Facilities and Infrastructure  
 +    * Health and Safety  
 +    * Community  
 +    * Webmaster  
 +    * Secretary 
 +  * Gas heating 
 +    * If we change the pipes, everything might need recertifying (according to Felix) 
 +    * Nick will check with Duncan and liaise with Chino 
 +    * Would need to be authorized at a meeting  
 +  * AOB: 
 +    * Nick - Meetings tweak 
 +      * If we can't get quorate or have nothing important to vote on, we should just make them members meetings, not general meetings 
 +      * Felix, lets make the meetings a bit more social  
 +      * Only required for constitution and t/cs, changes to proposals process.  
 +      * Every other month, we have a nice friendly social meeting 
 +        * If we need to vote on something quorally, we hold a general meeting 
 +          * Hopefully this makes them more approachable  
 +      * Plan agreed 
 +    * Cargo bike 
 +      * Concern that it is a liability risk 
 +      * Lets get ryan to address this as part of any proposal 
 +      * Want to encourage community projects like this  
 +    * AGM 
 +      * Date Agreed - Sunday 10th of october - afternoon 
 +    * Proposal system 
 +      * Needs updating 
 +      * To be brought to a general meeting (not agm) 
 +      * Lets have a good think about this
  
 ===== Actions ===== ===== Actions =====
-  * +  * FH - Write a post explaining action we're taking about the forum complaints 
 +    * Reminder about be excellent 
 +  * Alex - email the people complained about 
 +  * AR - Buy the sharpener! - complete,ordered 15/09/2021 
 +  * Fire extinguishers - Felix will buy as required  
 +  * Alex to text Duncan re fire safety - complete, discussed in person 16/09/2021 
 +  * Alex to create sign about parking and post on google group from hackspace account 
 +    * Ask Duncan to email nick if anyone is parking on the reg - complete, discussed in person 16/09/2021 
 +  * Alex to create formalised framework of competence required, to be announced at the AGM 
 +    * Buy code lock and send code to russ, jonny, directors 
 +  * Alex to email Ryan r.e. cargo bike - complete, discussed in person 16/09/2021 
 +  * Nick g to talk to Duncan re heating (does the system need recertifying) and liaise with chino 
 +  * Nick to create AGM announcement 
  
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