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botlab:meeting_20181009 [2018/10/10 09:36]
toby
botlab:meeting_20181009 [2018/10/10 11:13] (current)
nick_gover
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 ===== Attendees ===== ===== Attendees =====
 +Nick G (minutes), Toby S (also some minutes), Matt G, Russ C
  
 +Apologies: Ian A-S
  
-Apologies: ​ 
 ===== Topics discussed ===== ===== Topics discussed =====
  
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 TS checked logbook, none reported. TS checked logbook, none reported.
  
 +MG: Two people claiming to be members cleared off part of Nic Marshall'​s space and used it for filming. Unclear whether they had permission from Nic.\\
 +MG: We should demarkate partition in G10 clearly.\\
 +TS: NM no longer knows most users as he may have done a few years ago.
  
 ---- ----
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 **Proposals** **Proposals**
 +
 +**//Bandaw proposal//​**\\
 +NG: Has been passed.\\
 +TS: Leather gloves.\\
 +NG: Needs to be separate proposal.\\
 +RC: Bandsaw induction.\\
 +MG: Current members will want to use without induction.\\
 +RC: Big induction event?\\
 +MG: Self-certification form.\\
 +TS: And box to stuff forms into.\\
 +NG: Ryan Hale has volunteered to lead/​contribute to induction process.\\
 +RC: Access cards needed for metal lathe, should include bandsaw in this project.\\
 +MG: CNC mill too.\\
 +MG: Can we buy bespoke kit instead of bodging a Raspberry Pi?\\
 +TS: Probably. Will investigate.\\
 +MG: Should avoid messy database.\\
 +RC: Need to incorporate with membership system.\\
 +MG: Set it up on membership pi. Organise alongside bandsaw arrival/G10 rearrange/​CNC mill commissioning.
 +
 +**//Slip guage proposal//​**\\
 +RC: I don't think we're ready.\\
 +TS: People wouldn'​t respect.\\
 +TS: What's the cost?\\
 +RC: ~£100\\
 +MG: Not useful for lathe.\\
 +RC: Proposed use of calibrating micrometers has been proposed. Nobody appears to use micrometers though.\\
 +MG/TS: No member interest to speak of.\\
 +Committee not supporting.
  
 ---- ----
- 
  
  
 **Membership agreement** **Membership agreement**
  
-NG - updated membership guide & agreement +NG - updated membership guide & agreement\\ 
- +MG - some language ​could be tweaked to tighten the wording.\\ 
-MG - some lanaguage ​could be tweaked to tighten the wording. ​ +NG - uploaded current version to committee ​Google drive.\\ 
- +RC - add H&S item about shoes in G10 workshop area\\
-NG - uploaded current version to committee ​googledrive. +
- +
-RC - add H&S item about shoes in G10 workshop area +
 ALL - to review, present to members with view to ratify @ AGM in Jan / Feb. ALL - to review, present to members with view to ratify @ AGM in Jan / Feb.
  
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 **Membership list** **Membership list**
  
-NG - member count 167, mailchimp & googlegroup updated and almost in sync. MG now managing membership. +NG - member count 167, mailchimp & googlegroup updated and almost in sync. MG now managing membership.\\ 
- +NG - in contact with Landlord regarding keycards of expired members\\ 
-NG - in contact with Landlord regarding keycards of expired members +MG - work to remove "​bespoke payment"​ options\\ 
- +NG - keeping central membership database on google sheets\\ 
-MG - work to remove "​bespoke payment"​ options +NG - regular maintenance of membership list\\ 
- +NG - ask members to tell us when they stop paying subs\\ 
-NG - keeping central membership database on google sheets +MG - membership cards and numbers per user\\
- +
-NG - regular maintenance of membership list +
- +
-NG - ask members to tell us when they stop paying subs +
- +
-MG - membership cards and numbers per user+
  
 ---- ----
  
-**Members records - requirement of Companies Act** 
-NG - "Ch 2 Para 113: Every company must keep a register of members, their address and joining and leaving dates."​ 
  
 +**Members records - requirement of Companies Act 2006**
 +
 +NG - "​Companies Act 2006 Ch 2 Para 113: Every company must keep a register of members, their address and joining and leaving dates."​\\
 MG - we already collect this data as part of the card request, we can manage this for compliance as the Landlord wants every member to have cards. MG - we already collect this data as part of the card request, we can manage this for compliance as the Landlord wants every member to have cards.
  
 ---- ----
 +
  
 **Sign in book** **Sign in book**
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 **Laser Billing Update** **Laser Billing Update**
  
-NG & IAS - emails sent, some new payments following email shot.  +NG & IAS - emails sent, some new payments following email shot.\\ 
- +NG trying to verify old payments to cross check those already paid.\\ 
-NG trying to verify old payments to cross check those already paid.+NG: Have so far received over £900 in payments.
  
 ---- ----
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 **RCD for test bench** **RCD for test bench**
  
-Email from Lee - discuss+TS: Contacted LW. LW replied but reccommended not installing 10mA RCDs.\\ 
 +RC: We should still as more protection.\\ 
 +TS: We chould just test current RCDs, if they work, we're good.\\ 
 +MG: Test bench should be isolated though.\\ 
 +RC: Isolation should be obvious.\\ 
 +TS: Will contact LW to ask to check RCDs and fit emergency power off.\\
  
  
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 **Digital Multimeters for test area** **Digital Multimeters for test area**
 +
 +Waiting on IAS to action from last meeting.
 +
  
 ---- ----
  
  
-**Laser Billing Update**+**Lathe arrival** 
 + 
 +RC: Charge for use on key card. How much to charge? To cover tooling etc.\\ 
 +TS: Don't know what it should be. Lathe harder to use than laser, hourly charge can't be too hard due to amount of time required to use it.\\ 
 +NG: How about significant induction fee then lower hourly cost?\\ 
 +TS: £20 induction fee then £10 ph?\\ 
 + 
 +MG: Ask other lathe commissioners. RC to action.\\ 
 + 
 +RC: Started snagging list. Will contact rest of lathe commissioning group. 
 + 
 +RC: Access control.\\ 
 +NG: Previously discussed.\\ 
 +RC: Yes, key card access.\\ 
 + 
 +RC: Interlock for chuck key has been proposed by multiple members.\\ 
 +MG: Also support.\\ 
 +MG: G10 rearrange suggestions included screening lathe to prevent chuck key being launched.\\ 
 +NG: Support interlock?​\\ 
 +All: Yes.\\ 
 +NG: Fund under commissioning/​H & S.\\ 
 + 
 +RC: Initial inducted users to be from commissioning group, observing and checking each other during commissioning process.\\ 
 +RC: Include a test to prove competence after induction. Preferably on a different day.\\ 
 +NG: Support supervised first use as part of induction process.\\ 
 +All: Agreed. 
  
 ---- ----
 +
  
 **Calendar on Wiki** **Calendar on Wiki**
 +
 +TS: Calendar in website not drawing data from sources current committee can access. Can remove old Google calendars and replace with a new one that committee can access. Propose to do that.\\
 +MG: Seconded.\\
 +RC/NG: Agreed.
  
  
 ---- ----
 +
 +**VOA form**
 +
 +NG: Have completed, request committee to check before I send it. Action: e-mail login to committee to check.
 +
 +
 +----
 +
 +
 **AOB** **AOB**
 +
 +NG: Should we run induction days for individual bits of kit? i.e. 3D printer day, laser cutter day\\
 +MG: How about general induction day? Organise first one after G10 rearrange.\\
 +NG: Will contact all inductors after G10 rearrange.
 +
 +TS: How does G10 rearrange feedback look?\\
 +MG: So far overwhelmingly mentioning separation from NM's half.\\
 +TS/RC/MG: Delineate in room rearrange.\\
 +RC: Physical barrier.\\
 +MG: In past NM wanted to keep room open. Will try to contact him to resolve.\\
 +MG: Started plan based on feedback.\\
 +
 +RC: Reinstating skillshare for mead making.\\
 +NG: Reinstate HackKids for Christmas. Will add on Eventbrite
 +
 +MG: Christmas party. should be in December.\\
 +Agreed date: Thursday 13th December.
  
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  • Last modified: 18 months ago
  • by nick_gover