The idea behind this page is to make a list of all the admin jobs that need to be done to run BOTLab and its projects.

See also roles for the status in 2012-2013.

• BOTLab
  • Organise AGM, chair it and take minutes
  • Submit relevant information to Companies House:
    • Changes of directors etc.
    • Annual return
    • Annual accounts
• Bristol Hackspace
  • Membership
    • Respond to membership-related enquiries
    • Ensure prospective members have a tour of the space and understand how it works
    • On request, send bank details to people who want to be members
    • Confirm that they have become members on receipt of standing order
    • Add actual members to the members-only mailing list
    • Remove members from list if membership lapses (or check that they meant to let it lapse!)
    • Administer requests for keys (currently done by BV Studios directly, but we have to confirm that applicants are hackspace members)
  • Organise committee meetings and members' meetings, chair them and take minutes
  • Respond to other random enquiries - MV
  • Publicity
    • Maintain Facebook page and Twitter feed
    • Maintain main website
    • Garden wiki
  • Events
    • Organise occasional workshops - MV
  • Financial
    • Set up and authorise transactions on bank account
    • Review expenses claims from members
    • Administer rental payments etc.
    • Draw up annual budget
    • Pay bills
    • Manage access to bank account for committee
  • Liaise with BV Studios - MV
  • Maintaining the space
    • Review and authorise plans for acquiring equipment/improving facilities
    • Maintain stocks of consumables (not currently undertaken)
  • Tech infrastructure
    • Admin server
    • Maintain distribution lists
  • Other admin
    • Obtain insurance
    • Data protection…
    • Health and safety…
• Dorkbot
  • Organise speakers for each month
  • ?

DW proposes a breakdown into “jobs” as follows (one person might do multiple jobs):

• Membership secretary - handles all aspects of membership (incl. subscriptions coming *into* the bank account and confirming membership for key applications)
• Treasurer/company secretary - handles budgets, bank account admin, payments from bank account and submission of information to Companies House (including liaising with accountant to prepare accounts)
• Chair - organises BOTLab AGM and Hackspace meetings, chairs meetings, nudges people to get stuff done
• Secretary - minutes meetings
• Events - organise (other people to deliver) workshops
• Publicity - website, Facebook, Twitter, random enquiries from contact form
• Sysadmin
• Other random admin jobs?