Admin Jobs
The idea behind this page is to make a list of all the admin jobs that need to be done to run BOTLab and its projects.
See also roles for the status in 2012-2013.
- BOTLab
- Organise AGM, chair it and take minutes
-
- Changes of directors etc.
- Annual return
- Annual accounts
- Bristol Hackspace
- Membership
- Respond to membership-related enquiries
- Ensure prospective members have a tour of the space and understand how it works
- On request, send bank details to people who want to be members
- Confirm that they have become members on receipt of standing order
- Add actual members to the members-only mailing list
- Remove members from list if membership lapses (or check that they meant to let it lapse!)
- Administer requests for keys (currently done by BV Studios directly, but we have to confirm that applicants are hackspace members)
- Organise committee meetings and members' meetings, chair them and take minutes
- Respond to other random enquiries - MV
- Publicity
- Maintain Facebook page and Twitter feed
- Maintain main website
- Garden wiki
- Events
- Organise occasional workshops - MV
- Financial
- Set up and authorise transactions on bank account
- Review expenses claims from members
- Administer rental payments etc.
- Draw up annual budget
- Pay bills
- Manage access to bank account for committee
- Liaise with BV Studios - MV
- Maintaining the space
- Review and authorise plans for acquiring equipment/improving facilities
- Maintain stocks of consumables (not currently undertaken)
- Tech infrastructure
- Admin server
- Maintain distribution lists
- Other admin
- Obtain insurance
- Data protection…
- Health and safety…
- Dorkbot
- Organise speakers for each month
- ?
DW proposes a breakdown into “jobs” as follows (one person might do multiple jobs):
- Membership secretary - handles all aspects of membership (incl. subscriptions coming *into* the bank account and confirming membership for key applications)
- Treasurer/company secretary - handles budgets, bank account admin, payments from bank account and submission of information to Companies House (including liaising with accountant to prepare accounts)
- Chair - organises BOTLab AGM and Hackspace meetings, chairs meetings, nudges people to get stuff done
- Secretary - minutes meetings
- Events - organise (other people to deliver) workshops
- Publicity - website, Facebook, Twitter, random enquiries from contact form
- Sysadmin
- Other random admin jobs?