Privacy Policy

Who we are

Bristol Hackspace is administered by Bristol Open Technology Lab C.I.C. (Company No. 7071572). Our registered address is:

Bristol Open Technology Lab C.I.C.
Unit G11, BV Studios
Philip Street, Bedminster
Bristol, BS3 4EA

Our websites are bristol.hackspace.org.uk and bristolhackspace.org.uk.

What personal data we collect and why we collect it

Cookies

If you have an account and you log in to any of our sites, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in to any of our sites, we will also set up several cookies to save your login information and your screen display choices. If you log out of your account, the login cookies will be removed.

Google Analytics and reCAPTCHA services may set additional cookies, please see Google’s privacy policy here for further information.

Embedded content from other websites

Articles on our sites may include embedded content (e.g. videos, images, articles, maps etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics and reCAPTCHA services to understand our website traffic and for spam prevention. Please see Google’s privacy policy here for further information.

All analytics data we hold is not personally identifiable and used only to improve our websites.

Contact forms

Any data submitted through our contact forms or public facing email addresses will be automatically forwarded via secure email to the appropriate volunteer staff to respond to your inquiry, and used solely for the purpose of fulfilling your request. Bristol Open Technology Lab C.I.C. does not retain a copy of your submitted data once it has been forwarded beyond our servers.

We use Google’s reCAPTCHA service for spam prevention purposes. Google does not have access to the information you submit but may log data about you such as your IP address or perform other analytics. Please see Google’s privacy policy here for further information.

Accounts

Should you create an account on any of our sites we will hold account data for the lifetime of the account. Any content you create on our sites becomes licenced to Bristol Open Technology Lab C.I.C. under a CC Attribution-Share Alike 4.0 International licence in perpetuity. Deleting your account will not remove any published content or its licence but may affect our ability to accurately credit your work.

Membership

Should you become a member we will hold information you provide for the duration of your membership. This includes information we are required to hold about our members by law, and information needed to contact you.

Upon becoming a member we will add you to our MailChimp mailing list, and our members-only Google group. Please see MailChimp’s privacy policy here and Google’s privacy policy here for further information.

Some limited information about you may be shared with our volunteer staff (such as inductors on a specific tool) where needed for administrative purposes.

What rights you have over your data

All our websites provide the option to delete your account should you wish to do so. Upon termination of your membership we will delete any membership information we hold about you within 28 days, unless you request us not to (if you wish to resume your membership in future for example). This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Termination of your membership does not automatically delete accounts on our website, wiki or forum, but will remove you from our members-only Mailing lists and Google group and any other members-only areas. Deleting your account will not remove any published content or its licence but may affect our ability to accurately credit your work.

If you require a copy of data we hold about you please request this in writing to “Data Compliance, F.A.O. Committee” at the registered address listed above. We will respond to your request within 28 days of receipt of a valid request. Please note for data protection we will need to confirm your identification prior to releasing any data we hold.

Who we share your data with

Bristol Open Technology Lab C.I.C. will never sell your data.

We will share data some data about you with our landlord, BV Studios, when required by the terms of our lease (such as if you request an access card) and with insurers in the event of a claim.

We will share any data we hold about you with law enforcement agencies when required to do so by English law.

How we protect your data

All data we hold is protected as per industry standard best practice. In the unlikely event of a breach of security of your personal data we will follow the Information Commissioners Office reporting requirements according to the severity of the breach.