Welcome to the Bristol Hackspace Wiki

BOTLab committee meeting 12th January 2016

Agenda

  • Chairman's Welcome to new Directors
  • Insurance
    • Update
  • Lasercutter
    • Update
  • Admin
    • Add new BOTLab directors to Companies House records
    • Add new BOTLab directors to the bank account
  • Allocate roles
    • In particular DW would like to start handing over treasurer responsibilities to someone else
    • RD/DW require someone to temporarily take on the role of manually recording members via macros until a new membership database is setup and generally available
    • Who takes on Deputy Chairman or does that lapse?
  • Review of Proposals awaiting agreement.
  • Arrangement of space
    • Can the arrangement of space in the Hackspace be improved? Does it meet the requirements for the disabled?
    • Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
  • Petty Cash
    • Can methods of handing petty cash be improved?
  • Committee email lists
    • Are the lists up to date and working?
  • Any other plans for the year ahead
    • Upcoming events
    • Arranging Inductions

Attendees

DH, PN, RD, IS, AA, TS, DW

Apologies: MV

Topics discussed

  • New directors appropriately welcomed
  • Insurance
  • Lasercutter
    • Update
  • New directors added to bank account - Companies House addition TBD by email
  • Allocation of roles
    • Roles to be split between 2-3 committee members to allow redundancy
    • Chair: DW, DH
    • Treasurer: IS, AA (handover from DW)
    • Membership secretary: RD, AA
    • Minute-taking: IS
    • External events: DH, IS and other non-Committee involved with Skillshare (Tarim, RM, CL, JW) and Maker Faires (BL, LM, RS, AB)
    • Publicity: IS (other non-committee: Twitter: LM, BL)
    • Website/wiki: DH, RD, IS, DW
    • Hackspace intranet: AA with support from BL, RD, AS-P
  • Review of Proposals awaiting agreement.
  • Arrangement of space
    • Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
  • Petty Cash
  • Committee email lists
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