Hackspace Proposals

N.B. If you have paid for goods or services on behalf of the Hackspace, you should reclaim the money using the expenses claim form.

Hackspace Proposals are a mechanism to put forward project ideas that would impact on the Hackspace and its members - e.g. infrastructure changes, additional tools and equipment, furnishing the space.

Proposals should:

• Be clearly defined
• Provide information on their intended goal, who they will affect and how
• State what they depend on in terms of resources and who will undertake any work needed
• Include a budget if applicable with a funding model (e.g. self-funded, part-funded, match-funded)
• Have one principal proposer

(as approved at BOTLab AGM on 17th December 2015)

1. Micro Proposal under £50 : proposer sends email to members' mailing list (no wiki proposal), need approval from 2 members and 2 committee ( from Members meeting minutes 8th November 2016 )
2. Small purchase: total cost <£300, requires wiki proposal (see below) and 5 members' + strict majority of committee members' support
3. Medium purchase: total cost £300-£600, requires wiki proposal (see below) and 10 members' + strict majority of committee members' support
4. Large purchase: total cost >£600, requires the Large proposals process.

1. Write up the proposal on this wiki. confused as to how? then follow this step by step tutorial!
2. Post to the members' mailing list covering all the details above.
3. If you obtain the required number of supporters for the type of proposal (either by email reply or by supporters adding themselves to the wiki page), proceed with the purchase.

Some proposals may require financial backing.

Dependent on the scope and remit of certain proposals it may be appropriate for full or partial funding by Hackspace. Proposals should include an estimated budget (backed by quotations, etc where appropriate) and a funding model.

Funding models may include:

• full funded by Hackspace
• a percentage split between Hackspace and supportive member backing (including match funding)
• fully member supported

If you have paid for goods or services on behalf of the Hackspace, you should reclaim the money using the expenses claim form.

To assess hackspace available funds, the finance tracker for the current financial year is available on the wiki.

• Is there a time limit on proposals validity? for garnering support and for implementation?
• What happens if it needs to be actioned sooner than the next meeting?
• Should it be a percentage of the Hackspace membership rather than an absolute number to reflect the interests of a growing membership?