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BotLab/Bristol Hackspace AGM 17th December 2015

Agenda

  1. Resolutions to ratify large purchase proposal process
  2. Resolution to ratify 9 Months reserve
  3. Election of new committee
  4. Any proposals for equipment to purchase

Attendees

  • ArthurA, JonD, JohnH, JohnW, TobyS, NatP, JohnD, PamD, RussellD, PatrickN, DavidH, DavidW (minute-taker), ChrisW, Tarim, MattV, IanS
  • Non-BOTLab-members (became BOTLab members after the meeting): JoeE, OliverH, TomasH, AdamA, RussC, MattG, NicM, RegW

(list may be incomplete)

Topics discussed

  1. Approval of accounts for FY2013-2014:
    1. Approved unanimously.
  2. Resolutions to ratify large purchase proposal process
    1. JE highlighted that current large proposal threshold of £300 is not enough to take advantage of some short-term opportunities that have come up recently without delay caused by proposal process
    2. Proposed a new scheme of proposals based on total proposal value:
      1. Small purchase: <£300, requires wiki proposal and 5 members' + strict majority of committee members' support
      2. Medium purchase: £300-£600, requires wiki proposal and 10 members' + strict majority of committee members' support
      3. Large purchase: >£600, requires following large proposal process
    3. This revised scheme was approved unanimously.
  3. Resolution to ratify retaining 9 months' rent as reserve funds against unforeseen eventualities.
    1. This equates to £5526 at present.
    2. 15 in favour, 4 against, 5 abstentions. Passed.
  4. Election of new committee
    1. Patrick N and Matt V stand down voluntarily; David H is longest-serving committee and thus is constitutionally obliged to stand down.
    2. David H stands for reelection; Arthur A, Ian S and Toby S stand as candidates.
    3. This slate of new committee members is voted in unanimously.
    4. Vote of thanks to the outgoing committee members Patrick N and Matt V.
  5. Any proposals for equipment to purchase?
    1. JW: Hardinge metalwork lathe - needs conversion 3phase→1phase, needs to be in before 2nd week of Jan; proposed to pay to get lathe off lorry, would like this proposal to be reviewed, then need team of people to work on getting it installed. Then look at conversion to 1-phase; would like help with this too in due course.
    2. NM: CNC milling machine, thinking of 1.2m x 1.2m bed - will discuss more detailed options after Christmas
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